{"id":3888,"date":"2026-02-15T13:52:54","date_gmt":"2026-02-15T19:52:54","guid":{"rendered":"https:\/\/www.zoomshift.com\/blog\/?p=3888"},"modified":"2026-03-31T11:08:39","modified_gmt":"2026-03-31T16:08:39","slug":"how-to-calculate-hours-worked","status":"publish","type":"post","link":"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/","title":{"rendered":"How to Calculate Hours Worked"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_36_1 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#what-are-hours-worked\" title=\"What Are Hours Worked?\">What Are Hours Worked?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#different-ways-to-track-hours-worked\" title=\"Different Ways to Track Hours Worked\">Different Ways to Track Hours Worked<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#calculate-hours-worked-template\" title=\"Calculate Hours Worked Template\">Calculate Hours Worked Template<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#how-to-manually-calculate-hours-worked\" title=\"How to Manually Calculate Hours Worked\">How to Manually Calculate Hours Worked<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#disadvantages-of-manual-calculation\" title=\"Disadvantages of Manual Calculation\">Disadvantages of Manual Calculation<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#how-to-automatically-calculate-hours-worked-with-zoomshift\" title=\"How To Automatically Calculate Hours Worked With ZoomShift\">How To Automatically Calculate Hours Worked With ZoomShift<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#the-benefits-of-automation-for-calculating-hours-worked\" title=\"The Benefits of Automation for Calculating Hours Worked\">The Benefits of Automation for Calculating Hours Worked<\/a><\/li><\/ul><\/nav><\/div>\n<p>Making sure employees are paid accurately is one of the most important responsibilities for any business. Calculating hours worked is essential \u2014 but it can often feel more complicated than it should be.<\/p>\n<p>If you\u2019re manually calculating hours worked, then you need to make sure you\u2019re using the right formula to get the best results. But it\u2019s inefficient and error-prone. Remember though, there\u2019s lots of technology out there to help you <a href=\"https:\/\/www.zoomshift.com\/employee-time-tracking\" target=\"_blank\" rel=\"noopener noreferrer\">keep track of hours worked<\/a>, and the technology may be more cost-efficient than you think.<\/p>\n<p>In this article, we\u2019ll explore different ways to track hourly employees and calculate their working hours each week in 2026. Let\u2019s get started.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"what-are-hours-worked\"><\/span>What Are Hours Worked?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The US <a href=\"https:\/\/www.dol.gov\/sites\/dolgov\/files\/WHD\/legacy\/files\/whdfs22.pdf\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Fair Labor Standards Act<\/a> defines hours worked as the time spent by an employee performing tasks that are required by their job, which can include being on duty at the employer\u2019s premises or in a remote location.<\/p>\n<p>For all hours they work, non-exempt employees must be paid at least the <a href=\"https:\/\/www.dol.gov\/general\/topic\/wages\/minimumwage\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">federal minimum wage<\/a>, which at the time of writing stands at $7.25 per hour. The only exception to this is time spent on meal periods. Even if employees voluntarily work off the clock to perform tasks or contribute to projects, they must be compensated for all the time they spend.<\/p>\n<p>The number of hours an employee works during a given period will naturally vary based on whether they are employed on a full-time or part-time basis, or are <a href=\"https:\/\/www.zoomshift.com\/blog\/how-to-reduce-overtime\/\" target=\"_blank\" rel=\"noopener noreferrer\">working overtime<\/a>.<\/p>\n<h3>1. Full-Time Work<\/h3>\n<p>Confusingly, there is no single definition of full-time work. Instead, it varies between different companies and states. In <a href=\"https:\/\/www.dir.ca.gov\/t8\/11040.html\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">California<\/a>, full-time employment is defined as 40 hours per week, whereas in <a href=\"https:\/\/www.twc.texas.gov\/news\/efte\/part_time_full_time.html\" target=\"_blank\" rel=\"nofollow noopener noreferrer\">Texas<\/a>, employers are left to decide what constitutes full-time employment. For the purpose of employer-shared responsibility provisions, the IRS defines a full-time employee as one who works at least 30 hours a week or 130+ hours a month.<\/p>\n<h3>2. Part-Time Work<\/h3>\n<p>By definition, part-time employees are those who work shorter hours than their full-time colleagues. As a general rule, part-time employees tend to work 16 \u2013 34 hours per week. However, as we have already seen, there is no fixed definition of full-time employment, which by extension means part-time work will also vary from one employer or state to another.<\/p>\n<h3>3. Overtime Work<\/h3>\n<p>Per the Fair Labor Standards Act, any non-exempt employee who works more than 40 hours in a single working week must be compensated at one-and-a-half times their regular rate of pay for any additional hours worked. For an employee on the federal minimum wage, they would earn $7.25 per hour for the first 40 hours worked, and $10.88 per hour for all subsequent hours.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"different-ways-to-track-hours-worked\"><\/span>Different Ways to Track Hours Worked<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Businesses must keep accurate records of the hours worked by their employees. This is essential to paying staff accurately for all their working hours and is also helpful during audit season.<\/p>\n<p>Tracking hours worked is nothing new; employers have been doing it for centuries. However, the methods they use have changed. Here are four common ways to track and calculate work hours:<\/p>\n<h3>1. Handwritten Timecards<\/h3>\n<p>This simple, if labor-intensive, this approach involves employees manually writing down the hours they have worked on a document or spreadsheet and then submitting it to their employer. Typically, employees will be asked to fill in their written timecard at least twice per month, and sometimes as frequently as once per week.<\/p>\n<h3>2. Mechanical Time Clock<\/h3>\n<p>A slight advance on handwritten timecards, mechanical time clocks are used by employees to \u201cclock in\u201d at the beginning of each shift and \u201cclock out\u201d at the end by placing a paper timecard in the machine. In doing so, the time and date are marked on the timecard, which can then be used by the employer to calculate hours worked.<\/p>\n<h3>3. Electronic Time Clock<\/h3>\n<p>An electronic time clock is essentially identical to a mechanical one, except it doesn&#8217;t require the use of a physical paper timecard. Instead, when an employee clocks in and out \u2014 often by swiping a card, holding a fob to the device, or entering a PIN code \u2014 the time clock records the date, plus the start and finish times, on a digital time card.<\/p>\n<h3>4. Time Clock Software<\/h3>\n<p>Just as electronic time clocks eradicate the need for physical time cards, <a href=\"https:\/\/www.zoomshift.com\/time-clock-software\" target=\"_blank\" rel=\"noopener noreferrer\">time clock software<\/a> removes the requirement for a physical clock device. Instead, employees clock in and out at the click of a button by logging into a website or dedicated application. Often, this software will feature location-tracking technology to ensure the employee is actually at work when clocking in and out. Hours worked can be calculated automatically by the software.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"calculate-hours-worked-template\"><\/span>Calculate Hours Worked Template<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com --><\/p>\n<div id=\"om-kjczkwklebpgrkgcekw4-holder\"><\/div>\n<p><script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,80518,'kjczkwklebpgrkgcekw4');<\/script><br \/>\n<!-- \/ https:\/\/optinmonster.com --><\/p>\n<h2><span class=\"ez-toc-section\" id=\"how-to-manually-calculate-hours-worked\"><\/span>How to Manually Calculate Hours Worked<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you\u2019re manually calculating the hours your employees work, it can seem a little complicated at first.<\/p>\n<p>The first thing you need to do is ensure you have all your employees\u2019 hours logged. Each time an employee clocks in and clocks out should be registered, giving you the information you need to work out their hours.<\/p>\n<p>You can calculate hours worked on a weekly or monthly basis, but it\u2019s often better to do it for a shorter time period. This way, the past week\u2019s events are fresh in the memory, and any errors can quickly be worked out.<\/p>\n<p>Once you\u2019ve got all your employees\u2019 hours in a spreadsheet, you can then run a simple equation to work out how many hours they worked.<\/p>\n<ol>\n<li>Convert the hours to military time (9am = 09:00, 3.45pm = 15:45)<\/li>\n<li>Subtract the start time from the finish time (15:45 \u2013 09:00 = 6:45 hours)<\/li>\n<li>Convert the minutes to decimal form by dividing them by 60 (45\/60 = 0.75 gives you 6.75)<\/li>\n<li>Subtract any unpaid breaks etc from the total number of hours<\/li>\n<\/ol>\n<p>These steps will allow you to quickly work out how many hours each employee has worked. Alternatively, you can look for an online work hours calculator to help you with this.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"disadvantages-of-manual-calculation\"><\/span>Disadvantages of Manual Calculation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Calculating work hours manually is simple and (theoretically) inexpensive, but that doesn\u2019t mean it\u2019s the right option for your business. In reality, there are several drawbacks to manual calculation, including:<\/p>\n<ul>\n<li>Human error: Any kind of manual data entry inevitably results in errors. Hours can be recorded incorrectly or added to the wrong dates, giving a skewed picture of your labor costs.<\/li>\n<li>Time theft: Deliberately or not, employees might round up the number of hours worked in a given shift.<\/li>\n<li>Incorrect pay: Inevitably, the two previous issues can lead to employees being under- or over-paid, depending on how their hours were recorded.<\/li>\n<\/ul>\n<p>To eliminate the manual errors and streamline your employee scheduling and time tracking, <a href=\"https:\/\/app.zoomshift.com\/accounts\/new\" target=\"_blank\" rel=\"noopener noreferrer\">get started with ZoomShift<\/a>. You get 14 days free trial to schedule and track unlimited employees.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"how-to-automatically-calculate-hours-worked-with-zoomshift\"><\/span>How To Automatically Calculate Hours Worked With ZoomShift<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Employee scheduling and calculating hours worked can be a labor-intensive process. Errors can be costly, resulting in staff being paid incorrectly and shifts being understaffed.<\/p>\n<p>ZoomShift eradicates those errors while saving time on scheduling shifts and calculating hours, freeing you up to focus on the valuable activities that make the biggest difference to your business. Priced from just $2 per employee per month, ZoomShift automates your:<\/p>\n<ul>\n<li>Employee scheduling<\/li>\n<li>Timesheets<\/li>\n<li>Time clocks<\/li>\n<li>Payroll reports<\/li>\n<\/ul>\n<h3>Time Clock Features<\/h3>\n<p>ZoomShift\u2019s time clock functionality makes it easy for employees to track their hours from approved locations \u2014 such as your premises or whitelisted IP addresses \u2014 without requiring clunky hardware. Labor costs are reduced by eradicating timesheet errors, while early clock-ins and unnecessary overtime can be blocked at the touch of a button.<\/p>\n<h3>Timesheet Features<\/h3>\n<p>With our timesheet features, employees can clock in from anywhere and managers can edit timesheets from their smartphones. Team members can be sent automated clock-in reminders via email, text message, and push notification to ensure they punch in at the start of their shift, while GPS tracking means you can be sure no one is clocking in from home.<\/p>\n<p><iframe title=\"ZoomShift - Employee Scheduling Software\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/G5S6yhKAA6k?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen class=\"no-lazyload\"><\/iframe><\/p>\n<p>&nbsp;<\/p>\n<p><!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com --><\/p>\n<div id=\"om-nhfgtk1g3fnsbbrk8vxk-holder\"><\/div>\n<p><script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,80518,'nhfgtk1g3fnsbbrk8vxk');<\/script><br \/>\n<!-- \/ https:\/\/optinmonster.com --><\/p>\n<h2><span class=\"ez-toc-section\" id=\"the-benefits-of-automation-for-calculating-hours-worked\"><\/span>The Benefits of Automation for Calculating Hours Worked<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Among all the other things you\u2019ve got to focus on when running a business, you don\u2019t want to be worrying about something as simple as calculating hours. Ideally, you want this process to be automated, so you just have to look at the end figures and sign them off.<\/p>\n<p>Calculating hours shouldn\u2019t be complicated, and the right technology can make this process very simple. More importantly, it doesn\u2019t just do the job of calculating the hours for you; it can also offer high-level insights to help you organize your human capital more efficiently.<\/p>\n<p>Scheduling the right people at the right time, cutting down on overtime, and <a href=\"https:\/\/www.zoomshift.com\/blog\/how-to-make-a-schedule-for-employees\/\" target=\"_blank\" rel=\"noopener noreferrer\">making a work schedule<\/a> that works for your employees has huge benefits. While the software comes with upfront costs, it can quickly earn that money back through improved performance.<br \/>\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com --><\/p>\n<div id=\"om-xwggjlad5spcds5ejxdc-holder\"><\/div>\n<p><script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,80518,'xwggjlad5spcds5ejxdc');<\/script><br \/>\n<!-- \/ https:\/\/optinmonster.com --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Making sure employees are paid accurately is one of the most important responsibilities for any business. Calculating hours worked is essential \u2014 but it can often feel more complicated than it should be. If you\u2019re manually calculating hours worked, then you need to make sure you\u2019re using the right formula to get the best results. [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":3891,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[5],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Calculate Hours Worked 2026<\/title>\n<meta name=\"description\" content=\"In this article, we will show different ways to track your hourly employees and different ways to calculate hours worked by your employees each week.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Calculate Hours Worked 2026\" \/>\n<meta property=\"og:description\" content=\"In this article, we will show different ways to track your hourly employees and different ways to calculate hours worked by your employees each week.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/\" \/>\n<meta property=\"og:site_name\" content=\"Zoomshift\" \/>\n<meta property=\"article:published_time\" content=\"2026-02-15T19:52:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-31T16:08:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.zoomshift.com\/blog\/wp-content\/uploads\/2021\/08\/How-To-Calculate-Hours-Worked.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1138\" \/>\n\t<meta property=\"og:image:height\" content=\"493\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"JD Spinoza\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"JD Spinoza\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/\",\"url\":\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/\",\"name\":\"How to Calculate Hours Worked 2026\",\"isPartOf\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#website\"},\"datePublished\":\"2026-02-15T19:52:54+00:00\",\"dateModified\":\"2026-03-31T16:08:39+00:00\",\"author\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/e23c4b55eead5e752c5f361c9d670e63\"},\"description\":\"In this article, we will show different ways to track your hourly employees and different ways to calculate hours worked by your employees each week.\",\"breadcrumb\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/how-to-calculate-hours-worked\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.zoomshift.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to Calculate Hours Worked\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#website\",\"url\":\"https:\/\/www.zoomshift.com\/blog\/\",\"name\":\"Zoomshift\",\"description\":\"SMB Management Blog\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.zoomshift.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/e23c4b55eead5e752c5f361c9d670e63\",\"name\":\"JD Spinoza\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/5a95e64e4714f0d96cfab797f042000d?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/5a95e64e4714f0d96cfab797f042000d?s=96&d=mm&r=g\",\"caption\":\"JD Spinoza\"},\"description\":\"JD enjoys teaching people how to use ZoomShift to save time spent on scheduling. 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