{"id":4561,"date":"2026-01-26T16:09:13","date_gmt":"2026-01-26T22:09:13","guid":{"rendered":"https:\/\/www.zoomshift.com\/blog\/?p=4561"},"modified":"2026-04-02T02:05:43","modified_gmt":"2026-04-02T07:05:43","slug":"understaffing","status":"publish","type":"post","link":"https:\/\/www.zoomshift.com\/blog\/understaffing\/","title":{"rendered":"How to Resolve an Understaffing Problem in The Workplace"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_36_1 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" style=\"display: none;\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#what-is-understaffing\" title=\"What Is Understaffing?\">What Is Understaffing?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#whats-the-problem-with-understaffing\" title=\"What\u2019s The Problem With Understaffing\">What\u2019s The Problem With Understaffing<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#six-tips-to-resolve-understaffing-problems\" title=\"Six Tips to Resolve Understaffing Problems\">Six Tips to Resolve Understaffing Problems<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#how-zoomshift-can-help-prevent-understaffing\" title=\"How ZoomShift Can Help Prevent Understaffing\">How ZoomShift Can Help Prevent Understaffing<\/a><\/li><\/ul><\/nav><\/div>\n<p data-start=\"0\" data-end=\"332\">As the effects of COVID and broader workplace shifts continue to shape the business landscape, many companies are still dealing with staffing shortages. This period, often referred to as the \u201cGreat Resignation,\u201d has seen workers reevaluate their expectations, leaving some businesses struggling to maintain adequate staffing levels.<\/p>\n<p data-start=\"334\" data-end=\"607\" data-is-last-node=\"\" data-is-only-node=\"\">This remains a significant challenge for businesses, employees, and customers alike. If your organization hasn\u2019t yet experienced the impact of understaffing, it\u2019s wise to prepare now \u2014 so you\u2019re ready to respond effectively if it becomes an issue for your operations in 2026.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"what-is-understaffing\"><\/span>What Is Understaffing?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Understaffing refers to a situation in which a business does not employ enough workers. When a business is understaffed, it means that there aren\u2019t enough employees to cover all the shifts, production is too slow, or another personnel problem that hurts the business in a similar way.<\/p>\n<p>Sometimes people will refer to a temporary staff shortage as being understaffed. For example, if you employ enough workers, but all of your employees call out sick on the same day, then that may be referred to as temporary understaffing. However, the causes of each of these problems are different, so it\u2019s important to be able to distinguish between when understaffing is a long-term or short-term issue.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"whats-the-problem-with-understaffing\"><\/span>What\u2019s The Problem With Understaffing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For the most part, the problems with understaffing are fairly obvious: if you have four shifts that need to be staffed, and each shift requires one worker, but you only have two workers, then you won\u2019t be able to stay open for all of those shifts. That means that you\u2019ll be losing out on potential profits.<\/p>\n<p>But there are multiple other effects of being short-staffed as well that can be harder to see. In reality, when a business is understaffed, it doesn\u2019t necessarily mean that it won\u2019t fulfill all of the necessary functions or reduce its hours. Instead, the business might overwork the employees they <em>do<\/em> have to make up for that gap.<\/p>\n<p>And that\u2019s a problem. When employees are overworked, they can start to burn out. To some, that may sound like it\u2019s not that big of a problem, but burnout is actually an internationally recognized health condition with its own <a href=\"https:\/\/www.who.int\/news\/item\/28-05-2019-burn-out-an-occupational-phenomenon-international-classification-of-diseases\" target=\"_blank\" rel=\"noopener noreferrer\">ICD-11 code<\/a>.<\/p>\n<p>When employees are overworked, it means that they have too much on their plate. They aren\u2019t able to dedicate the requisite amount of time and attention to perform each of their tasks.<\/p>\n<p>That can lead to missed deadlines, decreased customer satisfaction, and even injuries, illness, or even death. If an employee is working back-to-back 16-hour days and fulfilling the duties of several employees, the risk of a mistake or accident greatly increases. To overcome all these problems \u2014 you need to constantly encourage employees when short staffed issue has arisen.<\/p>\n<p>If you\u2019ve already got an understaffing issue on your hands, here are some tips you can use to start taking care of it.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"six-tips-to-resolve-understaffing-problems\"><\/span>Six Tips to Resolve Understaffing Problems<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>1. Assess Your Staffing Needs<\/h3>\n<p>Before you do anything else, your first course of action should be to conduct a careful analysis of what your current staffing needs are. Without understanding how many employees you actually need, it will be impossible to come up with an actionable plan to resolve the understaffing problems.<\/p>\n<p>To do this, you can start by making a list of all the shifts and tasks you need to be covered. Then, see how much your current employees can take care of. From there, you can start to get an idea of how much each employee can handle and how many additional employees you\u2019ll need.<\/p>\n<p><strong>A note of caution:<\/strong> make sure that you get your employees\u2019 input as to how much work they can reasonably handle. Employers don\u2019t always have an accurate view of how much goes into each task, so it\u2019s important to consult the people who are actually doing those jobs.<\/p>\n<h3>2. Implement Technology<\/h3>\n<p>There are lots of tools available that can help with every aspect of running a business, from hiring new employees to scheduling your current ones to managing payroll. If you need to hire more employees, it may be worth looking into recruiting software, like <a href=\"https:\/\/recruiterflow.com\/\" target=\"_blank\" rel=\"noopener\">Recruiterflow<\/a>, BambooHR or JazzHR.<\/p>\n<p>To prevent temporary understaffing problems, you can also start using <a href=\"https:\/\/www.zoomshift.com\/employee-scheduling-software\" target=\"_blank\" rel=\"noopener noreferrer\">employee scheduling tools<\/a>, like ZoomShift. It will help you keep a more organized schedule and get better visibility on who is working when and where, and when your employees are taking time off. Adding in communication tools like Slack, Skype or Google Hangout can also help your team coordinate with each other better, which can help prevent temporary understaffing as well.<\/p>\n<h3>3. Add Temporary Staff<\/h3>\n<p>Ultimately, if you\u2019re faced with a staffing shortage problem, the only real solution is to hire more staff members. However, you don\u2019t necessarily need to <a href=\"https:\/\/www.zoomshift.com\/blog\/restaurant-job-hiring\/\" target=\"_blank\" rel=\"noopener noreferrer\">hire full-time employees<\/a> who will be on your team indefinitely.<\/p>\n<p>If you believe that your staffing shortage will resolve in a relatively short amount of time, then temporary staffing may be the way to go. This can be especially useful for businesses that need more staff during particularly busy periods of the year, like the holidays. Instead of hiring more year-round employees who won\u2019t have enough work throughout most of the year, you can just hire temporary staff for that season.<\/p>\n<h3>4. Outsource Tedious Tasks<\/h3>\n<p>If your current employees are being bogged down by clerical and tedious tasks, like data entry, it can be useful to outsource those. One effect of the ongoing economic changes is that there has been a big boom in the freelance market.<\/p>\n<p>So it\u2019s a viable option to find freelancers who can take care of some tasks. It will leave your employees with more time and energy to dedicate to their primary duties.<\/p>\n<h3>5. Work With a Staffing Agency<\/h3>\n<p>No matter whether you\u2019re looking for temporary workers, contract workers, or long-term full-time employees, a staffing agency can help you find the right fit for your needs. Staffing agencies are dedicated to helping businesses adequately staff themselves, so if you\u2019re facing an understaffing problem, this should be high up on your list of next steps.<\/p>\n<h3>6. Consider Internships<\/h3>\n<p>If you\u2019re understaffed at work, you may want to consider adding some paid interns to your staff. This can be a great way for those who are starting out in their careers to get some much-needed experience without much commitment from either side.<\/p>\n<p>Keep in mind that as a result of the <a href=\"https:\/\/www.zoomshift.com\/blog\/hire-during-labor-shortage\/\" target=\"_blank\" rel=\"noopener noreferrer\">labor shortage<\/a>, unpaid internships will likely not be very appealing even to those with little to no experience. Overall, unpaid internships are going out of style and are starting to be viewed in a negative light, but that holds especially true when many small businesses are offering unusually high wages to inexperienced workers due to shortages.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"how-zoomshift-can-help-prevent-understaffing\"><\/span>How ZoomShift Can Help Prevent Understaffing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/www.zoomshift.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">ZoomShift<\/a> is a scheduling tool that is designed to make employee scheduling easier. It provides an easy-to-use drag-and-drop visual scheduling interface that employers can use to more easily see what shifts are being filled, when employees are taking off, and to update their employees about changes in the schedule.<\/p>\n<p>While ZoomShift can\u2019t magically get you more employees if you\u2019re already understaffed, it can help you get better visibility into what your schedule looks like moving forward so that you can nip understaffing issues in the bud. Thanks to its clean and intuitive scheduling interface, understaffing issues can be caught more easily than with other scheduling methods.<\/p>\n<p>ZoomShift also helps prevent human error when it comes to scheduling, which can reduce the incidence of temporary understaffing. In the past, when an <a href=\"https:\/\/www.zoomshift.com\/blog\/paid-time-off\/\" target=\"_blank\" rel=\"noopener noreferrer\">employee wanted time off<\/a> or couldn\u2019t come in for a shift, they would tell their manager, and the manager would then have to remember to update the team and make accommodations. However, this system is prone to error\u2014the manager could be busy at the moment and forget to take care of it or there could be a miscommunication between the two of them.<\/p>\n<p>With ZoomShift, employees can request <a href=\"https:\/\/www.zoomshift.com\/shift-swap\">shift swaps<\/a> and time off within the app, and the schedule will only update when the changes are final. That way, everything is taken care of in a streamlined and semi-automated manner, and there is less risk of confusion or miscommunication.<\/p>\n<p><iframe title=\"ZoomShift - Employee Scheduling Software\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/G5S6yhKAA6k?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen class=\"no-lazyload\"><\/iframe><\/p>\n<h2>Key Takeaways<\/h2>\n<div class=\"flex flex-col text-sm pb-25\">\n<section class=\"text-token-text-primary w-full focus:outline-none [--shadow-height:45px] has-data-writing-block:pointer-events-none has-data-writing-block:-mt-(--shadow-height) has-data-writing-block:pt-(--shadow-height) [&amp;:has([data-writing-block])&gt;*]:pointer-events-auto scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]\" dir=\"auto\" data-turn-id=\"request-69c52786-2664-8385-a38a-7fb72cd4b86e-18\" data-testid=\"conversation-turn-432\" data-scroll-anchor=\"true\" data-turn=\"assistant\">\n<div class=\"text-base my-auto mx-auto pb-10 [--thread-content-margin:var(--thread-content-margin-xs,calc(var(--spacing)*4))] @w-sm\/main:[--thread-content-margin:var(--thread-content-margin-sm,calc(var(--spacing)*6))] @w-lg\/main:[--thread-content-margin:var(--thread-content-margin-lg,calc(var(--spacing)*16))] px-(--thread-content-margin)\">\n<div class=\"[--thread-content-max-width:40rem] @w-lg\/main:[--thread-content-max-width:48rem] mx-auto max-w-(--thread-content-max-width) flex-1 group\/turn-messages focus-visible:outline-hidden relative flex w-full min-w-0 flex-col agent-turn\">\n<div class=\"flex max-w-full flex-col gap-4 grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 text-start break-words whitespace-normal outline-none keyboard-focused:focus-ring [.text-message+&amp;]:mt-1\" dir=\"auto\" tabindex=\"0\" data-message-author-role=\"assistant\" data-message-id=\"d849e794-760f-469e-955d-365a31a2701d\" data-message-model-slug=\"gpt-5-3\" data-turn-start-message=\"true\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden\">\n<div class=\"markdown prose dark:prose-invert w-full wrap-break-word light markdown-new-styling\">\n<p data-start=\"0\" data-end=\"300\">Understaffing remains a challenge for many businesses as workplace expectations and economic conditions continue to evolve. Fortunately, there are multiple ways to address it\u2014from using tools like <span class=\"hover:entity-accent entity-underline inline cursor-pointer align-baseline\"><span class=\"whitespace-normal\">ZoomShift<\/span><\/span> to working with staffing agencies to bring in additional support. Most importantly, continue to support and motivate your team during busy periods. They\u2019re the ones keeping your business running when resources are stretched.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"z-0 flex min-h-[46px] justify-start\"><\/div>\n<div class=\"mt-3 w-full empty:hidden\">\n<div class=\"text-center\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n<\/div>\n<div class=\"pointer-events-none h-px w-px absolute bottom-0\" aria-hidden=\"true\" data-edge=\"true\"><\/div>\n<p><!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: Blog end CTA by Mehdi --><\/p>\n<div id=\"om-xwggjlad5spcds5ejxdc-holder\"><\/div>\n<p><script>(function(d,u,ac){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/a.omappapi.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;d.getElementsByTagName('head')[0].appendChild(s);})(document,80518,'xwggjlad5spcds5ejxdc');<\/script><br \/>\n<!-- \/ https:\/\/optinmonster.com --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As the effects of COVID and broader workplace shifts continue to shape the business landscape, many companies are still dealing with staffing shortages. This period, often referred to as the \u201cGreat Resignation,\u201d has seen workers reevaluate their expectations, leaving some businesses struggling to maintain adequate staffing levels. This remains a significant challenge for businesses, employees, [&hellip;]<\/p>\n","protected":false},"author":26,"featured_media":4580,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false},"categories":[5,2],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v19.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Resolve an Understaffing Problem in The Workplace<\/title>\n<meta name=\"description\" content=\"If you\u2019ve already got an understaffing issue on your hands where you don&#039;t employ enough workers., here are 6 tips you can use to start taking care of it.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Resolve an Understaffing Problem in The Workplace\" \/>\n<meta property=\"og:description\" content=\"If you\u2019ve already got an understaffing issue on your hands where you don&#039;t employ enough workers., here are 6 tips you can use to start taking care of it.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.zoomshift.com\/blog\/understaffing\/\" \/>\n<meta property=\"og:site_name\" content=\"Zoomshift\" \/>\n<meta property=\"article:published_time\" content=\"2026-01-26T22:09:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-02T07:05:43+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.zoomshift.com\/blog\/wp-content\/uploads\/2022\/01\/How-to-resolve-an-Understaffing-Problem.png\" \/>\n\t<meta property=\"og:image:width\" content=\"800\" \/>\n\t<meta property=\"og:image:height\" content=\"347\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"JD Spinoza\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"JD Spinoza\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/understaffing\/\",\"url\":\"https:\/\/www.zoomshift.com\/blog\/understaffing\/\",\"name\":\"How to Resolve an Understaffing Problem in The Workplace\",\"isPartOf\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#website\"},\"datePublished\":\"2026-01-26T22:09:13+00:00\",\"dateModified\":\"2026-04-02T07:05:43+00:00\",\"author\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/e23c4b55eead5e752c5f361c9d670e63\"},\"description\":\"If you\u2019ve already got an understaffing issue on your hands where you don't employ enough workers., here are 6 tips you can use to start taking care of it.\",\"breadcrumb\":{\"@id\":\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.zoomshift.com\/blog\/understaffing\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/understaffing\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.zoomshift.com\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to Resolve an Understaffing Problem in The Workplace\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#website\",\"url\":\"https:\/\/www.zoomshift.com\/blog\/\",\"name\":\"Zoomshift\",\"description\":\"SMB Management Blog\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.zoomshift.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/e23c4b55eead5e752c5f361c9d670e63\",\"name\":\"JD Spinoza\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.zoomshift.com\/blog\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/5a95e64e4714f0d96cfab797f042000d?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/5a95e64e4714f0d96cfab797f042000d?s=96&d=mm&r=g\",\"caption\":\"JD Spinoza\"},\"description\":\"JD enjoys teaching people how to use ZoomShift to save time spent on scheduling. 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