Why Using Excel Is A Bad Idea For Employee Scheduling

Forbes says Excel just might be the most dangerous software on the planet.

While we certainly aren’t anti-spreadsheet, and we believe there is a time and a place for them, it’s just not in employee scheduling.

In this article, we look at why using Excel is a bad idea for employee scheduling.

Excel Isn’t Not Shareable

If you are entering employee schedules in Excel, your employees don’t have easy access to when they work.

You have to actually print the schedules and then get them to your staff. If you have changes, you have to do it all over again.

Employee scheduling is about much more than assigning employees to shifts, but that’s all that Excel can handle.

Online scheduling systems like ZoomShift automate not only your scheduling, but your time sheets and your payroll. They are shareable with all of your employees.

What’s more, when you use an online system, you can access it and make changes from anywhere and on any device – phone, laptop, tablet and computer. Can Excel do that? No.

Your employees can even use the system from anywhere, too.

Excel ties you to your chair. It confines changes to only one person. You are literally trapped with the schedule. Not so with online scheduling software.

Free yourself from the bonds of Excel and try our automated system today.

Excel Isn’t Not Mobile

When was the last time you tried to pinch an Excel spreadsheet to read it on your phone? It’s certainly not an enjoyable or easy task.

In today’s digital world, you spend a great deal of your day on your phone. Wouldn’t it be nice to have access to your employee scheduling right on your phone?

With ZoomShift, you have a mobile scheduling app right in your pocket. It’s so flexible, your employees can use it. Never again will you hear, “I didn’t know I was scheduled.”

There are no excuses when you leave the Excel spreadsheet and move to an automated online scheduling software. After all, their schedule is always right in front of them.

Not only do they have instant access to their schedules, but your employees can swap shifts and make requests, again right from their phone.

Excel is Hard to Fine-Tune

Templates are great, but Excel doesn’t make it easy. It can take hours to tweak an Excel template into the format you want.

Plus, when the next week rolls around, you may need it to look and work differently.

You don’t want to copy your schedule from week to week, make changes, print and disseminate it, do you?

Online employee scheduling software does the heavy lifting for you. You can easily use and modify templates to suit your needs. Gone are the days of printing Excel schedules for 50 employees only to realize you made a mistake and need to print them again.


Excel Can’t Change Shifts

Excel can’t change employee schedules for you. For example, if Suzy wants to switch with Dave, you first have a phone call, then you have to walk back into your office and type in the change. Finally, you have to print new copies for everyone.

With ZoomShift, your employees can swap shifts online. You get notified, and that’s it. No time is wasted.

Excel Doesn’t Have a Timeclock

Yes, that’s right. Excel doesn’t have a built-in timeclock.

But ZoomShift does.

Are your employees still filling out a time card? Are they punching in using an antiquated machine? Do you have to reconcile time cards with Excel spreadsheet schedules?

Does that all make your head spin?

Comparing Excel schedules to time cards is an annoyance. Plus, you run the risk of destroying your budget with costly mistakes.

When you use an automated employee scheduling software like ZoomShift, you also get a built in timeclock.

Your employees clock in online. The system checks their schedule against their hours worked. You don’t have to lift a finger.

This not only takes hours off your work week, but it keeps your budget solid and on-track.

Excel Can’t Do Payroll

Excel can’t digitize your payroll.

But ZoomShift can.

If you use Excel for employee scheduling, you’re manually entering their hours, and then you have to get it to payroll. You just cross your fingers that no mistakes were made.

With automated software, you’ll save numerous hours figuring out payroll. You don’t have to pour over overtime reports trying to figure out if it’s all correct.

ZoomShift software automatically prepares a payroll report once you approve the timesheets. You can then export the data and send it to your payroll provider.

The best thing about not using Excel is that your employee schedules, time clock and payroll are rolled into one. This saves you hundreds of hours and leaves you time to build your business.

Final Thoughts

You don’t belong in the backroom pouring over Excel spreadsheets and painstakingly entering schedules.

Building employee work schedules in an Excel spreadsheet is time consuming, laborious, does not accomodate the relational employee schedulig technique, and is just asking for mistakes.

You have better things to do with your time than spend hours working in Excel getting things just right.

Automated scheduling systems like ZoomShift make creating and sharing employee schedules a cinch. With minimal effort and very little time, you can digitally schedule employees and share the information easily.

Ensure that your time is spent wisely – investigate ZoomShift today and say goodbye to Excel for employee scheduling.

**Are you ready to leverage the power of ZoomShift? Smart business owners are freeing up their time by using employee scheduling and timeclock software. Contact us today to start your free trial and get started.**

Jon Hainstock

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