A lack of accuracy. Time sheet fraud. A disregard for clocking in and out. These are just some of the things that can cause your security company problems.
If you own a security company, you know that accurate time keeping is vital to the success of your business.
In this article, we are going to explain why security companies who use ZoomShift have more accurate time keeping.
First, let’s look at why accurate time keeping is so important.
The Value of Precise Time Keeping
Security companies need spot-on time keeping because in most instances they bill by the hour. Clients get unhappy when they are billed incorrectly.
An automated time keeping software eliminates inaccuracies. Payroll and billing problems disappear from your to-do list.
Security officsers don’t usually work in teams as they are most often solo workers. Security companies bill their clients for the time these individuals worked.
This is why up-to-date time keeping is one of the most important elements of a successful security business. If you can’t accurately track employee hours, who knows how much time you’re missing?
In addition, if you don’t have a record of how much time your workforce is actually investing in each client, you don’t have a clear picture on your profitability.
Accurate time keeping not only keeps your clients happy, it also ensures you are paying your workforce accurately. For example, if you aren’t using a system like ZoomShift, your employees can underestimate time worked as easily as overestimate it.
A lack of good time keeping also leaves you without an identifiable way to change inefficient processes for the better.
Now let’s look at why ZoomShift helps security companies have more accurate time keeping.
Smart Timeclock and Timesheets
With ZoomShift, you don’t have to worry about employee timesheets any longer.
Gone are the days when you had to manually compare timesheets to the schedule you prepared for your employees.
ZoomShift allows you to not only save time doing busy work, but it provides more accurate time keeping for your security business.
With this software, you have instant access to which one of your employees may be milking the clock or not working for their entire shift.
For example, if John Smith is scheduled on Mondays from 12 pm to 8 pm, and he clocks out at 7:30 pm, you can instantly see this inside your ZoomShift software.
So, when your client calls to complain, you know immediately that you have a problem.
ZoomShift allows you to compare scheduled shifts against actual timesheet hours without having to do any work on your own.
Powerful Time Clock
With ZoomShift, you don’t have to buy any expensive hardware or look for a place to install it. Your security employees don’t even have to come back to the office to clock out.
Any device, even your employee’s own phone, is a time clock when you use ZoomShift time clock software.
You can turn any computer, tablet or phone into a time clock. And, you can have as many as you’d like online at one time. This means if you have four locations going at once, each set of employees can easily login and record their time.
Another great feature of the time clock is that it will remind your employees if they forget to clock in. If it’s been a few minutes, you’ll get a notification, too.
This way, you can ensure that your clients are always protected when they’re supposed to be.
Clock and Schedule Integration
Let’s say in the past, when you used manual timekeeping, you had an employee who clocked in for shifts he wasn’t scheduled for. You only realized this after he’d quit, left town, and you’d paid him thousands of dollars he hadn’t actually earned.
With ZoomShift, that won’t happen. The time clock can see the schedule.
Employees clock into assigned shifts, or they get warned when they clock in but aren’t scheduled.
You basically stop incorrect clock-ins before they have a chance to happen.
Have you ever had an employee clock in for another? That is no longer a problem with ZoomShift either.
You can ensure that your employees are punching in and out at the location they are scheduled to work at.
Why? You can lock your time clock to specific IP addresses.
We already mentioned that one of the best features of ZoomShift is that your employees can punch the clock from anywhere.
Your employees already own a time clock, and it’s in their pocket – their smartphone or tablet.
What’s more, you will always know if your employees are where they’re supposed to be because of ZoomShift’s GPS location.
You can see a map of when and where each employee clocked in and out.
When you use ZoomShift, you decide how you want to approve timesheets for your security employees.
Have a problem with one employee? Don’t approve his timesheet without first speaking with him. But, you can approve everyone else’s.
Bottom line, you can approve payroll for one employee at a time or all at once.
Harnessing the power of ZoomShift’s filters, you have instant access to how specific employees are performing.
For example, you can look at all of Client C’s officers at once, or you can look at one at a time.
You can see if you have a problem at one location and not at others.
It’s easy to see that all of Client X’s officers are clocking in late. You can then work to remedy the situation and root out the problem.
The practice of accurately keeping track of your employees’ time worked is vital to the success of your security business.
Accurate time keeping keeps your bottom line sound and your clients happy.
With a fully loaded dashboard, you can print performance reports and see if your budgetary projections match up with actual worked time. If your clients question a bill, you can show them your report.
If you run a security company, and you aren’t yet using ZoomShift for employee time keeping and scheduling, it’s time to give it a whirl with our free 14-day trial.
Then, you’ll quickly become one of the security companies who uses ZoomShift and has more accurate time keeping.
Are you ready to take the next step and beginning accurate time keeping with ZoomShift? Contact us today to start your free trial and get started.